In today’s fast-paced world, managing projects can be overwhelming. But with the support of AI tools like ChatGPT, you can simplify the process and get a quick start on project setup, budgeting, and team planning.
1. Kick-off: Setting Up the Project
The session starts by outlining how you can leverage AI to get a first rough idea of your project. Whether you’re a seasoned project manager or new to the role, AI can help you lay the foundation for your plan. In this case, we used ChatGPT 4o to generate initial project management details.
Here’s the initial scenario:
• Project Type: Software as a Service (SaaS) application for project management
• Budget: €50,000
• Timeline: 6 months
The goal was to outline a rough project framework, focusing on the core elements: team setup, necessary skill sets, and estimated requirements.
2. Prompting: The Power of Clear Instructions
To just start, we input a clear prompt to ChatGPT, asking it to break down the core requirements for the project. Here’s an example of the prompt used:
Prompt #1: “Hi - I am a project manager in the software field and I have an idea for a Software as a Service (SaaS) application for project management. I already have the requirements, but I am missing an overview of a possible team setup, necessary skill sets, and approximate efforts. Can you help me step by step to roughly develop this so that I can get a first idea for a potential implementation?
[Your rough requirements]”
ChatGPT responded by identifying the necessary team members (developers, designers, project managers), skill sets (coding, UI/UX design, DevOps), and key phases for implementation.